The Production House Events manages virtual and hybrid conferences end to end: platform selection, live streaming, studio and in-room production, remote faculty support, and on-demand content. As a specialist medical and healthcare PCO based in Melbourne, TPHE runs the scientific program, registration and delegate experience across both audiences from a single team.
Virtual and hybrid are two different ways to run the same conference online. See how they compare on the right.
Virtual is the simpler of the two to plan for: one platform, one audience, no physical venue. Delegates log in and take part entirely online.
Hybrid runs a live in-room audience and an online audience in the same sessions, at the same time. Some speakers present in the room, others join remotely, so the AV, the Q&A and the CPD tracking all have to work for both. That's the coordination TPHE provides.
The platform is the delegate's entire experience of the online side of your conference, so it's worth getting right before anything else is locked in. The choice depends on what the program actually needs, not on what a vendor is selling. Some of the practical questions TPHE works through with a committee:
Live Q&A, polling and chat also need to work for both audiences, and TPHE isn’t tied to one platform provider, so the choice is based purely on what suits your program.
A single-stream program has very different platform needs to one with parallel breakout sessions.
Associations need to verify attendance for CPD: watch time, completion, sometimes an attestation, without extra manual work for organisers.
Specialists attending between clinical commitments need software that is simple to access, understand and navigate.
Ideally, delegates register once, with their login, CPD record and on-demand access managed through one system.
The platform is the delegate's entire experience of the online side of your conference, so it's worth getting right before anything else is locked in. The choice depends on what the program actually needs, not on what a vendor is selling. Some of the practical questions TPHE works through with a committee:
A single-stream program has very different platform needs to one with parallel breakout sessions.
Associations need to verify attendance for CPD: watch time, completion, sometimes an attestation, without extra manual work for organisers.
Specialists attending between clinical commitments need software that is simple to access, understand and navigate.
Ideally, delegates register once, with their login, CPD record and on-demand access managed through one system.
Live Q&A, polling and chat also need to work for both audiences, and TPHE isn’t tied to one platform provider, so the choice is based purely on what suits your program.
On the day, hybrid production means running two audiences off one program, without either one feeling like an afterthought. In the room, cameras capture speakers, slides and audience shots, and a production team switches between these feeds like a broadcast — so remote delegates see a properly produced program, not a static shot of a lectern.
Remote and international speakers get a dedicated feed alongside the in-room signal, integrated cleanly into the same production. A run sheet ties timings, changeovers and Q&A windows together across the production team, the chairs and the studio, so everyone works from the same schedule — coordinated by TPHE as part of the conference, not handed off to a separate AV supplier.
Remote and international faculty need more preparation than in-room speakers, mostly because there's no chance to sort out a problem by walking over and having a word before their session.
TPHE runs technical checks with remote speakers ahead of time — testing their connection, camera, audio and screen-share setup in the environment they'll actually present from. This also covers time zones, since international faculty are often presenting well outside their normal working hours, and rehearsal slots need to work around that.
A rehearsal or run-through before the conference lets the speaker see how their session will look and sound to the audience, and gives the production team a chance to catch any issues — lighting, background noise, connection stability — while there's still time to fix them.
Faculty logistics more broadly — speaker invitations, travel, honoraria, program scheduling — sit with the scientific program team.
Hybrid changes what sponsors are actually buying, because there's now an online audience alongside the in-room one — virtual exhibition space, banner placement on the platform, and visibility during livestreamed sessions become part of the offer, alongside the usual booths and signage. TPHE builds this into the platform setup so sponsor assets display correctly to both audiences. For how sponsorship packages, exhibition and sponsor management are handled overall, see conference sponsorship management.
Expert guidance on choosing the perfect venue and seamless coordination throughout your event planning and execution.
Recruitment, briefing, technical coordination, and support for keynote and session speakers to ensure impactful presentations.
Full registration management, attendee tracking, and post-event reporting with comprehensive insights and data analysis.
Custom branding, signage, digital assets, and visual experience design that creates unmatched creativity in every detail.
Package development, sponsor activation, and ROI optimization to maximize sponsorship revenue and value.
Seamless integration of in-person and digital experiences with professional streaming and interactive technology.
Sessions don't have to end when the conference does. Hosting, access and CPD tracking are set up as part of the planning, not an afterthought once the event is over.
Recordings pulled from both the in-room and online production feeds.
Sessions hosted and made available for delegates to watch back afterwards.
Tied to the same login delegates used live, so completion records don't restart
How long content stays available is set as part of the platform and production plan.
Most conferences involve a scientific program team, a registration provider, an AV supplier and sometimes a separate platform vendor — all needing to be coordinated by the association's own committee. TPHE runs all of it as one team, so the platform, the production, the registration and the program are planned together rather than stitched together at the last minute.
Platform, production, registration and program are planned together from the start, not stitched together at the last minute.
TPHE works exclusively with medical and healthcare associations — a working understanding of CPD requirements, clinical audiences and scientific programs.
Based in Melbourne, TPHE delivers conferences for associations across Australia — in person, online and hybrid.
A virtual conference is entirely online — there’s no physical venue. A hybrid conference runs an in-room audience and an online audience at the same time, watching and participating in the same sessions.
Yes. Remote speakers present via a dedicated video connection that’s integrated into the live production, so they appear alongside in-room speakers rather than as a separate add-on. TPHE runs technical checks and rehearsals with remote speakers ahead of the conference.
The platform is chosen based on what the program needs — number of concurrent sessions, CPD tracking requirements, how technical the audience is, and whether it needs to integrate with registration. TPHE isn’t tied to any one platform provider.
Platform selection, remote speaker logistics and production planning all take time to set up properly, so it’s worth starting this conversation early in the overall conference planning timeline — well before the event date, alongside program and registration planning.
Yes, sessions can be made available on-demand after the event, usually for a defined access period. This can also support CPD requirements for delegates who missed a session live.
Online delegates can submit questions and take part in polls through the platform during live sessions, moderated alongside questions from the in-room audience.
No — TPHE manages platform selection, streaming and production as part of the overall conference delivery, rather than as a separate AV engagement.
TPHE runs the full conference — scientific program, registration and delegate experience — for both in-room and online audiences, from one team.
TPHE will ensure your event is memorable and unique specific to your brief, leaving all who attend asking “when is the next event!”
TPHE will sell sponsorship and exhibition space on your behalf, as well as manage exhibition logistics and development of a sponsorship and exhibitor portal.
TPHE’s experienced team will make your speakers feel prepared and informed.
TPHE will manage online registrations and provide monthly dashboards and reports so you know the financial health of your event.
With TPHE’s in-house design and marketing team we can design your event branding and implement a marketing plan, including websites, social media and print materials.
Live Streamed, Broadcast, Pre-Recorded or Hybrid Events – the options and combinations are endless. TPHE can provide specialist assistance to transform your events.
Check out our virtual events service, Masterclassing.
Registration services with the empahisis on service. We will ensure your attendees feel welcomed warmly to the event, and that the technology used for registering is smooth and seamless.
TPHE handles every aspect of destination management, from logistics to local experiences, so that your event reflects the best of its location.
We coordinate accommodations for your attendees, sponsors and speakers ensuring a comfortable and convenient stay that aligns with your event needs
We design social and networking events that bring people together in meaningful ways, helping your attendees connect, collaborate, and build lasting relationships.
Enhance your event’s impact with branded merchandise and thoughtful giveaways that reflect your event’s theme and values.
TPHE will ensure the planning stage of the event is smooth and on track.
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